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Capital reserve fund vs. improvements: Budget for both and know when and how to allocate them in your Texas HOA for a continuously improved community.

Learn about special assessments as a way to fund unexpected capital improvements

Handling day-to-day maintenance and making necessary improvements are critical responsibilities for any homeowners association (HOA). And when your serve on your association’s board of directors, they can quickly become overwhelming if you don’t have a good system in place to manage them. So how do you make sure that your maintenance staff is able to handle that long list of tasks that need to get done so that your community runs smoothly and retains its appeal?

Whether you live in a single-family, condo, high-rise or operate a commercial building, we all should know how to prepare for the impact of severe weather.

Get 12 Do's & Don'ts of social media management.

Find out how your condo association could benefit from the online presence you deserve!

Do you use social media to manage online presence for your association? See our top 8 ways to maintain a positive reputation across multiple platforms.

Do your residents have the 411? See how board members can create an effective communications strategy that gets everyone talking!

Creating your condominium corporation’s annual budget is one of the most important responsibilities your board has. It takes a lot of hard work and may require spending decisions that won’t be popular with unit owners. Consequently, owners may voice strong objections or even question the board’s ability to manage the corporation’s money.

It’s that time of year again – budget season is upon us. You know the things to consider when creating your budget, but what drives your process? Are you focused on achieving a particular vision for your community? Avoiding conflict in the community? Solely looking to avoid increasing dues/contributions?

Everyone brings their own assumptions and methods of completing tasks to each group to which they belong. Condominium board members are no different. While the diversity of the group can be its greatest strength, it also can create difficulties between the individual members. It is important to structure condo board meetings in a way that creates a professional and positive working relationship. Here are some tips to help boards achieve this.

Like it or not, we have become very dependent on our technology. Whether it’s a cell phone, tablet or computer, our devices enable us to stay connected, conduct business and access information anywhere, anytime. Yet as convenient as these devices may be, cyber security is simply not a priority for the majority of tech users—despite the increased prevalence of cyber attacks. One recent attack even occurred in our own backyard at the University of Alberta. In part one of our two-part series, we look at why cyber security is so important to condo associations. We also provide important steps that residents in your condo community can take to protect their technology so that sensitive information doesn’t fall into the wrong hands.

In part one of this two-part series, we discussed the importance of cyber security to your condo association and the steps that residents can take to protect themselves and their association. In this article, we look at your board’s responsibility in preventing cyber attacks.

When your condominium board members (and your property management team, if you are working with a professional management company) have a thorough understanding of their rights and responsibilities, it helps to create a more inviting community. Your community is more likely to be effectively managed and well-maintained, which leads to happier residents.

We all know that “organizing paperwork” is not at the top of most people’s list of things-to-do. Most likely we also know that it suddenly achieves high importance when we have to ask ourselves “now where did I see/put that?” When speaking of the documents of a condominium corporation, it is imperative that these be accessible and up-to-date when they are needed. These six guidelines will help you get it organized.

To communicate effectively, the community manager and board members should first determine whether the discussion is most effectively handled electronically, or by phone or teleconferencing. For example, owners have the right to observe board meetings; thus, hosting one via e-mail is not appropriate. Almost everyone has a phone, but some people don’t feel comfortable with new technology.

Keeping your condominium corporation’s finances healthy is much like keeping yourself physically fit. The key is to make smart choices and avoid over-indulgence.

Are residents in your condominium corporation always aware of upcoming events, construction projects and board meetings? Do they understand their responsibilities and the policies they need to comply with?

You want your condo community to be successful. All board members do. You know that means watching the finances carefully and maintaining the property. But do you think about effective board communication as an ingredient in your recipe for success? It is!

As a homeowner, you can do your part to make communication in your condominium corporation better. Find out how.

Is good communication important to your property management company? Use this questionaire to find out.

The term “conflict of interest” is often used when discussing board member activities, but it is one that is not always understood. Having a clear definition of what is and what is not a conflict of interest is critical to a board as it carries out its duties on behalf of the rest of the owners.

Reserve Fund Studies are based on the assumption that components will reach their maximum useful life. However, if a preventative maintenance plan doesn’t accompany your reserve study, it’s highly unlikely some components will ever reach their maximum useful life.