HOA committees: Everything you need to know

What are HOA committees?

HOA committees are groups of residents who volunteer to support the board of directors by handling specific responsibilities within the community. These committees act as advisory groups, helping the board stay organized, increasing homeowner involvement, and addressing ongoing or one-time initiatives. Most committees are created by the board and operate within the framework of the community’s governing documents.

While committees don’t make final decisions, they can research topics, offer recommendations, and take on projects that move the board’s priorities forward. That makes them an important tool for increasing engagement and getting things done.

This article is not intended to and does not constitute legal advice or create an attorney-client relationship. Board members should consult their association’s attorney to discuss the legal implications of their decisions or actions prior to proceeding.
 

Standing committees vs. ad hoc committees

Generally, associations create two types of committees: standing and ad hoc. Standing committees are permanent committees that meet regularly to handle ongoing tasks. Ad hoc committees are short-term, temporary committees formed to handle specific tasks, like developing a new operating plan, amending the community association’s bylaws, or solving issues impacting the community and residents.
 

Types of HOA committees

There are multiple types of HOA committees that can fulfill different purposes in your community. The most common committees deal with the HOA’s communications, finances, safety, architectural control, and social events. Here are just a few HOA committee descriptions:

• Architectural review committee: Helps maintain the look and feel of the community by reviewing homeowner requests for exterior changes like new paint colors, fences, or landscaping updates. This group checks each request against the community’s architectural guidelines and CC&Rs, then makes recommendations to the board. Their work supports consistent standards and helps the board communicate decisions clearly and respectfully.
   
• Finance committee: Supports the board by keeping a close eye on the association’s financial health. Members may help review budgets, monitor reserves, and weigh in on long-term planning or investment strategies. When residents with financial expertise step into this role, they can offer valuable insights that help the board make informed, sustainable decisions. Learn more in our complete guide to HOA finances and essential community financial practices.
   
• Landscaping committee: Works with the board and management team to keep outdoor spaces looking their best. They may review maintenance plans, provide input on plant choices or seasonal updates, and share feedback on vendor performance. Their recommendations can help the board enhance curb appeal in a way that reflects community priorities and stays within budget.
   
• Social committee: Plans events and activities that help bring neighbors together. From holiday parties to community barbecues to book clubs, this group looks for ways to build connections through shared experiences.
   
• Communications committee: Helps keep residents in the loop through newsletters, emails, bulletin boards, or the community website. Their efforts can support smoother operations by reducing confusion and helping residents know what to expect.
   
• Welcome committee: The welcome committee is often a new resident’s first touchpoint with the community. They might deliver welcome materials, answer common questions, or help introduce neighbors. By offering a warm introduction to the community, this group helps new owners feel informed and connected from day one.

How do I form HOA committees?

Associations typically have the power to create as many HOA committees and specialized groups as they choose. But there is a process to making them.

1. Check your governing documents.

   The first step is to review your association’s governing documents, as they generally provide a clear outline of member qualifications and the processes for selecting and removing members from these special teams while setting size limits.
    

2. Create committee charters.

   Once your HOA board forms a committee, it should create a committee charter — a written document that defines its duties and responsibilities — and those of its members. The charter also establishes the relationship between the board and the committee. It spells out the committee’s limitations, such as what expenses it can incur and which actions it can take. The board shouldn’t be overly restrictive — you don’t want to thwart your committee from achieving its goals — but it’s worth repeating that HOA committees are primarily in place to provide board members with additional perspectives.
    

3. Establish an organizational structure.

   Like the board of directors, each committee should have an organizational structure. The first position is the committee chair, who handles the meetings and agenda. There should also be a committee secretary who takes down and publishes the meeting minutes. Keep in mind that your governing documents will determine if board members are allowed to be committee members.
    

4. Create job descriptions.

   It is vital that everyone on the committee be aware of their roles and responsibilities to support efficiency and clarity.
    

5. Recruit members.

   When encouraging homeowners to join the HOA committee, have a list of skill requirements and character qualifications so that everyone who joins the committee can work well together and bring unique perspectives.
    

6. Decide whether to hold open or closed meetings.

   Since many committees will be making decisions that are relevant to the community, it is encouraged that their meetings are open so homeowners can observe the decision-making process and feel heard. This will also support transparency and accountability in the committee. In the case of advisory and disciplinary committees, where confidential decisions are made, it is best to keep these meetings closed.

There is no set standard, but HOA committees are most effective when they fit the needs of the association and community. And when they are aligned with board members’ strategic priorities. But no matter how they’re set up, every committee needs a mission, a strong leader, a sound plan, and a clear statement of goals and responsibilities.

There’s a lot that goes into running a well-managed community, but HOA board members don’t have to do it alone. When committee members work with board members to shoulder some of the duties, they help strengthen the association and the community, which is a win-win for everyone.

For more information about HOA committee roles and responsibilities — and how they can help board members perform more effectively — contact FirstService Residential.