MENU
CAREERS
LOCATION
Alberta
Services
Local Services
Rental Communities
Find Your Community
About Us
Leadership
Testimonials
Areas We Serve
News & Events
Articles
Webinar Listing
Press Releases
Events & Seminars
Homeowners
Find My Community Website
Pay Condominium Contributions
Order Documents & Certificates
Maintenance Request Form
Administration Requests
Board of Directors Information
Useful Links
Condo Living Resources
Contact Us
Contact Us
Request a Proposal
Vendor Application Form
Emergency
Career Opportunities
Site Search
Make a Payment
Request a Proposal
Order Documents & Certificates
Our Locations
Our Locations
Alabama
Alberta
Arizona
British Columbia
California
Corporate
Delaware
Florida
Georgia
Illinois
Maryland
Massachusetts
Minnesota
Missouri/Kansas
Nevada
New Jersey
New York
North Carolina
Ontario
Pennsylvania
Rhode Island
South Carolina
Tennessee
Texas
Virginia
Washington DC
West Virginia
Cancel
Go
About Us
Who We Are
Background
Corporate Leadership
Partner With Us
Testimonials
Social Responsibility and Sustainability
Our People
Our Communities
Our Environment
Resource Library
What We Do
Property Management
Community Association and HOA
Condominium Association
High-Rise
Active Adult Community
Lifestyle Community
Master-Planned Community
Single-Family Home
Additional Services
Banking and Insurance Programs
Financial Management
Developer Services
Operational Support
Why FirstService Residential
Why We're Different
Client Satisfaction
Customer Care Center
Property Management Software
Ongoing Training
Green and Sustainability
FS Energy
Property Management Resources
Homeowners & Community Living
Property Management
Property Management Careers
HOA Board Members
HOA Committee
Emergency Management
HOA Finance
Property Maintenance Management
Property Management Vendors
Community Amenities
Active Adult Communities
Green & Sustainability
The Elements of Living
Our Social Purpose
Partner With Us
News and Articles
Press Releases
Articles
Frequently Asked Questions
FAQs on Community Association Meetings
Contact Us
Contact Us
Request a Proposal
Career Opportunities
Request a Proposal
Find Your Local Office
GO
Find Careers in
Alabama
Alberta
Arizona
British Columbia
California
Corporate
Delaware
Florida
Georgia
Illinois
Maryland
Massachusetts
Minnesota
Missouri/Kansas
Nevada
New Jersey
New York
North Carolina
Ontario
Pennsylvania
Rhode Island
South Carolina
Tennessee
Texas
Virginia
Washington DC
West Virginia
GO
Join FirstService >
Resource Library
Careers
Join FirstService
Alabama
Alberta
Arizona
British Columbia
California
Corporate
Delaware
Florida
Georgia
Illinois
Maryland
Massachusetts
Minnesota
Missouri/Kansas
Nevada
New Jersey
New York
North Carolina
Ontario
Pennsylvania
Rhode Island
South Carolina
Tennessee
Texas
Virginia
Washington DC
West Virginia
Customer Service
Service Chat
Alabama
Alberta
Arizona
British Columbia
California
Corporate
Delaware
Florida
Georgia
Illinois
Maryland
Massachusetts
Minnesota
Missouri/Kansas
Nevada
New Jersey
New York
North Carolina
Ontario
Pennsylvania
Rhode Island
South Carolina
Tennessee
Texas
Virginia
Washington DC
West Virginia
Connect to Your Portal
Site Search
Find Your Local Office
GO
Menu
Expand Menu
About Us
Who We Are
Background
Corporate Leadership
Partner With Us
Testimonials
Social Responsibility and Sustainability
Our People
Our Communities
Our Environment
Resource Library
What We Do
Property Management
Community Association and HOA
Condominium Association
High-Rise
Active Adult Community
Lifestyle Community
Master-Planned Community
Single-Family Home
Additional Services
Banking and Insurance Programs
Financial Management
Developer Services
Operational Support
Why FirstService Residential
Why We're Different
Client Satisfaction
Customer Care Center
Property Management Software
Ongoing Training
Green and Sustainability
FS Energy
Property Management Resources
Homeowners & Community Living
Property Management
Property Management Careers
HOA Board Members
HOA Committee
Emergency Management
HOA Finance
Property Maintenance Management
Property Management Vendors
Community Amenities
Active Adult Communities
Green & Sustainability
The Elements of Living
Our Social Purpose
Partner With Us
News and Articles
Press Releases
Articles
Frequently Asked Questions
FAQs on Community Association Meetings
Contact Us
Contact Us
Request a Proposal
Career Opportunities
Request a Proposal
Make a Payment
Order Documents & Certificates
Request a Proposal
Connect to Your Portal
Our Locations
Alabama
Alberta
Arizona
British Columbia
California
Corporate
Delaware
Florida
Georgia
Illinois
Maryland
Massachusetts
Minnesota
Missouri/Kansas
Nevada
New Jersey
New York
North Carolina
Ontario
Pennsylvania
Rhode Island
South Carolina
Tennessee
Texas
Virginia
Washington DC
West Virginia
Search!
Search Site
GO
CLOSE
ALBERTA
Services
Local Services
Rental Communities
About Us
Leadership
Testimonials
Areas We Serve
News & Events
Articles
Webinar Listing
Press Releases
Events & Seminars
Homeowners
Find My Community Website
Pay Condominium Contributions
Order Documents & Certificates
Maintenance Request Form
Administration Requests
Board of Directors Information
Useful Links
Condo Living Resources
Contact Us
Contact Us
Request a Proposal
Vendor Application Form
Emergency
Career Opportunities
Five Fundamental Roles on Your Condominium Board
Wednesday July 01, 2020
To be successful, a condominium community needs a dedicated Board of Directors who understand their roles and responsibilities and are committed to fair representation of the residents they have been elected to serve.
The volunteer Board of Directors must approach the operation of their condominium corporation as a business. It is their responsibility to protect the investment and interests of all the owners. This includes maintaining the common property, managing the finances and creating policies that promote harmony between people living in a multi-family environment – perhaps for the first time.
To make this happen, the Board must meet regularly to set goals, interpret and administer the bylaws and make decisions on behalf of their community. Effective condominium Boards are those whose members are respectful of each other and work together with a spirit of cooperation.
It is important for Board members to understand their roles and, while there can be several areas of responsibility for Boards such as parking control, architectural considerations and common area maintenance, there are five fundamental positions that every Board needs to fill.
President
The Board President is responsible for the successful operation of the community. He or she sets the agenda, and chairs the Annual General Meeting (AGM) and Board meetings, maintaining order and keeping the discussion on topic. The president is responsible for the daily execution of the corporation’s business and is the primary Board contact for the community manager.
Vice President
The Vice President takes over the duties of the president in the president’s absence and helps with projects where needed.
Secretary
Minutes of a condominium corporation are public documents. The secretary’s job is to accurately record the proceedings of Board meetings in minutes and distribute them to the Board for approval. Once they are approved, the management company makes them available to those who need them for real estate transactions, mortgages, insurance and legal purposes.
Treasurer
The financial health of a condominium corporation is important to all owners. No one wants to see the monthly contributions increase due to mismanagement of the funds. The treasurer is the Board member most involved with the preparation of the budget draft, which is reviewed, adjusted and approved by the Board. Then it is the treasurer who closely monitors the monthly financial reports, provided by the management company, and ensures the expenditures align with the budgeted amounts. Realistic budgets and fiscal management are imperative.
Community Manager
Contracting a reputable, experienced management company lightens the Board’s workload immensely. The community manager is the Board’s link to the management company. He or she attends Board meetings and is a resource to the Board as they set policies, determine maintenance requirements and manage the common property in compliance with the bylaws. The community manager implements the decisions of the Board, supported by an administrative team that includes an administrator, accountant and full-service office.
Of course, there may be other areas of Board responsibility depending upon the community, but these are the essential five positions on a typical condominium Board. In addition to these, there may be a need to monitor parking or pets, prepare newsletters or supervise maintenance or landscaping contractors. Clear understanding of the roles will contribute to well-functioning leadership for the corporation.
Elected Board members will have a variety of skill sets and experience as volunteers. A partnership with a strong management company will provide the guidance and knowledge that will support the Board as they fulfill their duties.
For more information on how the right property management company can bring out the best of your Board,
contact FirstService Residential
, North America’s leading property management company.
Suggested Articles
Managing Package Deliveries During the Holiday Season
How to Communicate: What Your Board Should Know and Do
Slow and Steady: 5 Surprising Benefits of Raising Your Dues
Search Articles
search Articles
SUBMIT
Signup For News & Resources
×
Fill out the form below for more information on how a property management company can add value to your community.