Project Roadmap

Decades of experience facilitating major renovations and expansions means we’ve seen it all. We’ve also evolved with the needs of our clients to provide a uniquely holistic approach and scalable services that match your requirements. We leverage our depth of knowledge and industry relationships to deliver significant savings to our clients without diminishing quality of service or materials at every phase of your project.
 

Phase One | Initial Project Analysis

Initial Project Analysis is a critical but often overlooked first step in determining the best path forward for your project. Whether you’re seeking remediation, renovation, or facility upgrades, FirstService Project Management will prioritize your goals while performing a detailed analysis of your property’s existing conditions to properly define the scope of work, timing, and project phasing. We can recommend financing solutions and professionals that fit within your budget.
 

Phase Two | Bidding and Contract Negotiations

We make bidding and contract negotiations easy by managing the entire process. We start by sending out Requests for Proposals, interviewing potential architects, engineers, and other vendors, and reviewing all project specifications, plans, and drawings prepared by professionals. As your representative, we also verify all compliance submissions for insurance, permits, and bonding. After assessing proposals, we prepare bid analysis spreadsheets for your evaluation. We also negotiate with contractors to pursue alternative construction methods and materials for potential savings.
 

Phase Three | Project Supervision

As your dedicated partner, we simplify every aspect of your project. FirstService Project Management performs site visits and reviews work schedules, payment requisitions, and change orders. We attend all necessary project meetings on-site and continuously evaluate the status of subcontractors. Our project managers create detailed project reports and advise on any issues requiring alternative actions or decisions. If there are any project-related conflicts, we will assist in resolution.
 

Phase Four | Resident and Staff Relations

We schedule projects in controlled phases to help minimize disruption to residents and building operations, and create detailed communications to keep everyone informed and aligned at each stage of construction. We also offer a dedicated project hotline where residents can receive up-to-date information on project status. We work directly with building staff to ensure a consistent level of service is provided throughout the project. This is particularly necessary when a contractor requires access to common areas and individual apartments.
 

Final Phase | Project Completion

At the completion of your project, we present a comprehensive project report known as “The Book,” which includes thorough descriptions of the work, progress reports, financial updates, a chronological photo history of the project, and a final summary.
 

Contact our local team today.