New Year, New Board Members: Here's the plan

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Running a community association Board isn’t always easy.

The need for a transition plan for new board members extends to your association. Because any owner or shareholder in a community is eligible to run for open board positions, the process isn’t quite as straightforward in a homeowners association as in the corporate world. However, your Texas HOA management company can partner with you to create a smoother transition.

Whether open positions occur due to change of residences, bylaw necessity, or the presence of other obligations, there may be empty board seats. There are opportunities to identify prospective nominees. Work with your board to provide future volunteers to these critical leadership roles with knowledge on their roles and responsibilities. Brief them on the necessary time commitments before they decide to run for election to help smooth their transition process. You can also take the following steps to help potential candidates learn more about roles on the board.

1. Solicit help and involve members from the community. Brandon Gant has served high-rise communities in Buckhead, Midtown Atlanta and Sandy Springs in his 10 years working in property management. “Getting people interested requires a passion project. Usually they seek out involvement when there’s something in which they are personally interested,” he explained. Grassroots efforts to find candidates in the neighborhood will always pay off in the long run.

2. Run a campaign that is consistent with your HOA’s bylaws. Creating campaigns and having a transparent election process is imperative to build trust and rapport in your community. For guidance on creating an election committee, and to ensure that your procedures are compliant with association bylaws, consult with your Texas HOA management company.

3. Gratitude, put simply, is a great attitude. Teamwork is often the key to successful professional relationships. Show gratitude to those who helped you learn and grow. Help train incoming HOA or COA members by showing appreciation to all stakeholders and managers. Introduce them to key players. This will help ensure a seamless transition for your community and help them start off the new year on the right foot.

4. Set clear expectations and define all responsibilities. Keeping track of all the little details can become time-consuming and challenging on many levels. It is important incoming members understand the level of commitment involved. “Make sure that people understand their roles and responsibilities. We provide board workshops that cover their fiduciary responsibilities, how they can be more effective, legal responsibilities – how transparent they should be,” said Gant.

5. Provide training, tools, and tips to incoming members.  Learning about the responsibilities associated with board positions can be time consuming. There are a lot of details to cover and information to verify. Make sure you provide a list of training opportunities, necessary documents and paperwork, and contact information to incoming members. “It’s dangerous not to provide committee members and other volunteers with the information they need, and that includes board members,” Gant explained.

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Talk to a member our client relations team to discover how FirstService Residential can partner with your association for better board member training.