Did you know there are several types of condominium association or homeowner’s association meetings that may occur in the ramp-up or in combination with your annual meeting? Whether you are gathering to discuss issues within the community, changes in neighborhood bylaws, or board nominations, consider which type of meeting your board should hold to accomplish its goals.
• An open session, or executive session, is called by board president or majority of board. In this meeting, the board exercises their right to vote without input from the association membership. These meetings are often restricted from voting on certain topics, so make sure to check your governing documents.
• A work session is an informal planning meeting. In a work session, the board may take action, but all actions must later be ratified at an open session meeting.
• Special meetings regarding assessments or emergency matters are called by the board president, majority of the board, or a percentage of the association. In a special meeting, the entire association exercises their rights to vote
• An annual meeting is one where all shareholders attend and vote together to elect the board of directors. To pass any measure, a quorum of the membership must be present. This is arguably the most important meeting of your community – where major decisions on policy, budgeting, and future planning take place.
Volunteering as a board member can often be challenging, but by partnering with a property management company that can help you navigate the proper tools and training, you can learn to manage the process more efficiently.
Want even more pro tips to help your Annual Meeting run smoothly? Fill out the form to download our handy infographic “Preparing for Your Annual Meeting in 9 Easy Steps”.
Get 9 easy steps to prepare for your next Annual Meeting.